The document control clerk/admin manages the flow of documents through a centralized repository and established workflow processes that satisfy the corporate and project requirements for metadata, electronic and hard copy documentation. The key characteristics of document management are the ability to manage information, collaborate globally when creating information, control and distribute the information, and provide secure controlled access throughout the lifecycle of the Project
The role of document control includes capturing, registering, classifying, indexing, storing, retrieving, tracking and transmitting records that are valuable to a project or the business to accomplish the function of managing the data. Services are provided to both internal and external customers.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Understands contractual documentation requirements and communicates to the team.
- Expedites the flow of technical information.
- Facilitates the flow of project information among members for the project team.
- Sets-up and implements a central system to capture all project documentation and correspondence.
- Accurately tracks, logs, and distributes document receipts and releases of both the Company, the Client and suppliers
- Captures and preserves all significant information in the project files.
- Handles complex and sensitive documents with discretion.
- Ensures seamless sharing of documentation across all project team members.
- Performs quality checks to documents issued on the project (title block, revision control, size, orientation, legibility, etc.).
- Manages the repository of paper and electronic files issued on the project.
- Registration and distribution documents to and from external organizations.
- Facilitates handover in accordance with project contractual requirements.
- Physical storage of project books and records; in paper and electronic form.
- Prepares relevant procedures and work instructions.
- Provides comprehensive reporting, as needed
- Reviews project quality documents for completeness prior to archival.
- Acts as a helpdesk to Site surrounding documentation matters.
- Organizational Skills.
- Project Management.
- Technical Capacity.
Employee is required to talk and hear. Use of hands and fingers. Ability to manipulate body positions for postures. Required to lift at least 20 pounds.
Required Education, Experience, Certification and Licenses:
- High School Diploma or general education diploma (GED)
- Minimum 3-5 years of office experience
- Strong verbal and communication skills
- Strong organizational skills
- Ability to handle complex and sensitive information in a discreet manner
- Ability to work in a dynamic environment on an active construction site with multiple interruptions and changing priorities
- Computer proficiency as well as Microsoft Office experience
- Associate’s degree in business or related field (preferred)
- 3-5 years of document control/document management (preferred)
- Strong writing skills (preferred)
- Strong attention to detail and work accuracy (preferred)
- Demonstrated ability to work independently on multiple projects with limited supervision (preferred)
- Strong interpersonal and customer service skills (preferred)
- Nuclear industry experience (preferred)
Allied Power, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Allied Power, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.